The distance can be both a blessing and a curse when it comes to planning a marquee wedding.

You have the freedom to do whatever you want, without having to worry about what your guests will think. But on the other hand, it can be difficult to coordinate everything from afar.

If you’re planning a long-distance wedding, here are some tips to help make the process a little easier.

Planning a Long-Distance Marquee Wedding

Plan Far Enough in Advance to Give Yourself Enough Time to Make All the Necessary Arrangements

Once you have your guest list ready, send out save the date cards so everyone has enough notice.

See if one of your friends or family can help with planning since they won’t be caught up in the excitement of the occasion. Ask another couple to act as proxies in case one or both of you are unable to attend any pre-wedding events.

Your wedding dress is probably one of your most cherished possessions, so it’s best not to take any chances with it by transporting it yourself. Choose a company that you know can handle transporting items securely.

Ask about insurance options, especially for high-value items, to ensure that everything will be covered in case of an accident. Be sure to communicate with your guests about where they should go for the ceremony and reception so everyone shows up on time.

It’s also a good idea for you to have two mobile phones in case there are any issues with telecommunications during the event.

Hire a Wedding Planner That you can Trust

Weddings are an investment in time, money, and energy.

A wedding planner may be able to save you some of these costs with their local knowledge, but they must share your vision for what will happen at the event too! A good way of cutting down on travel expenses during such stressful times is to have someone who knows exactly where all those supplies come from, especially if this person lives nearby or works close by, so there isn’t a need to go backwards and forwards between locations multiple times, over several days!

Some marquee locations that are further away may have transportation costs attached to them, so it’s best not to include this in your final price quote, ask the wedding planner beforehand if this is included or not.

Choose a Location That is Special and Meaningful to Both you and Your Fiance

Talk to your wedding planner about possible locations for marquees, but also consider visiting the location yourself so you can view it with fresh eyes.

People are bound to have different opinions about where you should hold the event, but do not let that affect your final decision. You and your spouse-to-be must be completely happy with the choice before you decide.

A great way to involve your guests in wedding planning is by sending personalised invitations with a map of the location. If you are having trouble choosing between two locations, make sure to include information about why each one appeals to you.

Compare Prices and Reviews From top-Recommended Suppliers

Using a recommended caterer, florist, and other suppliers may well be more convenient than looking for alternatives.

Your wedding coordinator can help them work with the company you’ve chosen to cater your event instead of doing it yourself! If they’re already familiar enough that everything goes without glitches, this means there won’t be much interaction from guests at all, which will make things go smoothly from the start until the finish line.

Delegate Tasks to Your Friends and Family Members who Will be Able to Help Out

Ask your family and friends to take on the organisation of some elements for you so you will not have any stress during this special time. They will be able to help with updates, photos from tours, or even accommodations if needed!

Connect With Local Professionals for Your Big Day

You want to use local suppliers for your wedding day itself and add on travel expenses if necessary.

You should also buy certain items nearby that are crucial, like the dress, invitations, or favours you wear on this special occasion, so it’s not unexpected when they arrive at their destination with no idea where things may be located!

Enjoy Your Wedding day With the People you Care About the Most!

No matter how much you plan for the wedding day itself, the best way to enjoy it is by putting your trust in those who will be working on your event.

Even having a few minutes alone with each other at some point during the day will help re-energise both of you and keep everyone motivated throughout! The night always goes by too quickly, but the memories will be cherished forever.

If you’ve planned things properly, your photos are already taken care of, so you can focus solely on each other during your first dance!


Planning a marquee wedding can be stressful and overwhelming.

Luckily, there are plenty of resources available to help you make the process easier on yourself! We’ve compiled some of our best tips for planning your big day.

If you want more information about any aspect of planning and hiring a marquee, contact us today.