While outdoor marquee events can be beautiful and memorable, they can also be stressful to plan.
One of the biggest concerns when planning an outdoor event is terrible weather. Whether it’s rain, snow, or excessive heat, bad weather can ruin your event. But don’t let the threat of bad weather stop you from having a successful outdoor marquee event!
Here are 9 tips for having a successful outdoor marquee event despite bad weather:
1. Have a Plan B
As any event planner knows, the weather is always one of the most significant variables. Outdoor events are especially susceptible to bad weather, which can instantly ruin all your hard work. That’s why it’s so important to have a plan B for your outdoor marquee event.
This may mean renting a space with indoor and outdoor areas so that you can move the event indoors if necessary. Or, it may mean having a backup date in mind if you need to reschedule.
No matter what, make sure you have a plan B to prepare for anything! With some preparation, you can rest assured that your event will be a success regardless of the weather.
2. Get Insurance
When planning your next big outdoor event, don’t forget to get insurance! This will protect you financially in case of any weather-related damages.
Marquees are a great way to keep your guests dry if the weather is worse, but they can be expensive to hire. If you’re hiring a marquee, it’s worth taking out insurance to cover the cost of any damage that might occur. The last thing you want is to be left out of pocket if strong winds cause the marquee to collapse!
Similarly, if bad weather means fewer people attend your event than expected, insurance can help cover the cost of lost revenue. So don’t take risks – get insured and enjoy your event worry-free!
3. Communicate with Guests
If there is a chance of bad weather on the day of your event, communicate with your guests ahead of time so that they know what to expect and can dress accordingly. Even if the weather is fine, your guests will appreciate the heads-up and be more likely to have a good time.
For example, if you are hosting an outdoor event with a chance of rain, let your guests know, so they can bring umbrellas or raincoats. Likewise, if the forecast calls for high temperatures, let your guests know, so they can dress in light, comfortable clothing.
By providing this information in advance, you can help ensure that your guests have a pleasurable experience at your event.
4. Bring Extra Supplies
One basic rule is always to bring extra supplies. If something gets wet or ruined by the weather, you’ll have backups on hand and won’t have to scramble at the last minute. This applies to everything from food and drink to decorations and games.
Better safe than sorry! With some planning, you can ensure that your outdoor event will be a hit regardless of the weather.
5. Set Up Early
When planning an outdoor event, it’s essential to consider the weather. That means being prepared for any eventuality, from a brief rain shower to a full-fledged thunderstorm.
One way to do this is to set up your event early, so you have time to make any necessary changes or adjustments. For example, if it looks like rain, you may need to adjust where specific tents or marquees are placed.
6. Be Flexible
No matter how much you plan and prepare, there’s always the potential for something to go wrong on the day of your event. That’s why it’s essential to be flexible and willing to make last-minute changes if necessary.
For example, if you’re hosting an outdoor event and the weather forecast calls for rain, you may need to move your event indoors at the last minute. Or, if the temperature is unexpectedly hot on the day of your event, you may need to provide additional fans or air conditioning to keep guests comfortable.
By being willing to make changes as required, you can help ensure that your event is a success, no matter what Mother Nature throws your way.
7. Stock Up on Non-Perishable Food
Even if the forecast is sunny, it’s always a good idea to stock up on non-perishable food before an outdoor event. That way, if bad weather hits unexpectedly, you’ll be prepared. No one wants to go hungry while they’re waiting out a storm!
Non-perishable food is also a good option if there’s no time for a proper meal before the event begins. It’s always better to avoid caution and bring more food than you think you’ll need. That way, you can be sure that everyone will be well-fed, no matter what the weather brings.
8. Keep an Eye on Electricity
As any event planner knows, severe weather can wreak havoc on even the best-laid plans. High winds can topple marquees and decorative lights while driving rain can quickly turn a dance floor into a muddy mess.
For this reason, it is important to be prepared for the worst when organising an outdoor event. One way to do this is to keep an eye on the electricity. Power lines can become downed in severe weather conditions, and electricity grids can fail.
So, if severe weather is expected, keep an eye on the electricity and be prepared to move everyone indoors if necessary. Taking steps like these can help ensure that your event goes off without a hitch – no matter what Mother Nature has in store.
9. Keep Everyone entertained Indoors
One of the worst things that can happen when planning a marquee event is terrible weather. If you’ve ever had to move an event indoors due to rain, you know how much pain it can be.
But just because the event has to move inside doesn’t mean the fun has to stop! There are plenty of ways to keep everyone entertained, even if the weather outside is less than ideal. One idea is to play storm story games. Get everyone in the group to tell their best (or worst) story about a time they had to deal with bad weather. You can also use this as an opportunity to bond with new people. Not only will everyone have a good time, but you might make new friends in the process!
So next time you’re faced with lousy weather, don’t despair – get creative and have some indoor fun.
No matter what the weather throws your way, with some preparation, you can help ensure that your marquee outdoor event goes off without a hitch.
Our team of experts are here to help, so don’t hesitate to reach out if you need assistance planning an event that will be sure to wow your guests. Contact us today to get started!