Organising a corporate event involves meticulous planning, and one of the most important elements to get right is the venue.
Renting the right tents for corporate events not only provides shelter and structure, but also ensures guest comfort, enhances the event’s atmosphere, and contributes to its overall success.
At Carron Marquees, we bring over 40 years of experience in marquee hire, offering a range of high-quality tents and accompanying services tailored to meet the unique needs of our corporate clients.
This guide presents a step-by-step approach to help you select the perfect corporate event tent, complete with practical tips and expert insights that help you deliver a seamless event experience from start to finish.
Step 1: Define Your Event Requirements
The first step in renting tents for corporate events is establishing the specific needs of your event. Here’s what to consider:
Event Type
Whether it’s a formal gala, a product launch, a networking event, or a casual team-building retreat, the type of corporate event you are hosting dictates the most suitable style of tent.
For example, large-scale conferences or big product launches will benefit from spacious, open tents like clear span marquees, while traditional canvas marquees can provide a classic, elegant feel for formal dinners.
Guest Numbers
Accurately estimating the number of attendees at your event helps determine the appropriate tent size.
Overcrowding can make guests uncomfortable — or in some cases, lead to safety hazards — whereas an oversized tent may create an uninviting, impersonal atmosphere that leaves guests with the impression of an empty event.
The team at Carron Marquees provides expert advice to help you choose the right tent dimensions for your gathering. Simply fill out our quick quote form or get in touch to find out more.
Atmosphere and Theme
Decide on the event ambiance you want to create, and choose your tent accordingly. At Carron Marquees we offer tents for corporate events to suit any theme.
Whether you’re aiming for the impressive, modern space with customised branding that a clear span marquee delivers or the sophisticated, classic elegance of a traditional marquee, we have the perfect solution to match your vision.
Budget
Establish a realistic budget. Although marquee hire costs vary depending on the tent size and style, you should expect to pay at least £250 to rent a small marquee for half a day.
Renting tents often includes additional options like flooring, lighting, and climate control, so ensure these essentials are accounted for in your costs.
Carron Marquees provides tailored corporate packages that maximise your budget without compromising quality.
Step 2: Select the Perfect Tent Style
Selecting the right style of tents for corporate events is crucial in creating the desired experience. We offer a diverse range of options, each of which serves a unique purpose, including:
Clear Span Marquees
A popular choice for large corporate events, spacious clear span marquees offer spacious interiors without central poles.
Ideal for conferences, exhibitions, and presentations, their modular design allows for flexible layouts with separate areas for seating, stages, and catering zones.
Traditional Canvas Marquees
Combining vintage charm with modern reliability, canvas marquees are a versatile option suitable for mid-sized or multi-purpose gatherings.
These elegant tents for corporate events feature central wooden poles and a timeless aesthetic, perfect for formal events such as grand gala dinners or employee awards nights.
Chinese Hat Marquees
Compact yet stylish Chinese hat marquees are excellent for smaller events, reception areas, or as extensions to larger marquee setups, where they can serve as bar stations, VIP areas, or entrance spaces.
Step 3: Choose Accessories to Elevate the Experience
A well-equipped tent transforms a corporate event from ordinary to exceptional. Consider the following elements:
Lighting
The right lighting can set the mood, from sophisticated chandeliers or charming festoon lights to dramatic LED uplighters and magical star cloth lining.
Spotlights and pinspots can effectively highlight key areas in tents for corporate events, such as stages, speakers, table centrepieces, or product displays.
Heating and Cooling
Maintain guest comfort with marquee heaters during colder months and air conditioning or fans for summer events. Carron Marquees offers temperature control solutions tailored to your needs.
Flooring Options
Ensure stability and style with flooring options like carpets, wooden boards, or durable dance floors. Raised flooring is particularly useful for uneven terrains or events expecting wet weather conditions.
Furniture and Décor
Personalise the event with tables, chairs, staging, and decorative elements customised to match your corporate branding.
Whether you need banquet seating for a formal dinner or cocktail tables for networking events, we provide furniture options for tents for corporate events that match your theme.
Step 4: Consider Practical and Legal Requirements
Before finalising your corporate tent rental, take care of the practicalities and legalities involved. Keep these logistical aspects in mind:
Venue Assessment
The terrain of your chosen location affects tent setup, so check whether the venue’s surface can accommodate your preferred style.
Clear span marquees are particularly versatile, suitable for hardstanding or soft ground, but other tents for corporate events may require additional flooring or anchoring solutions on certain surfaces. If you are unsure, the Carron Marquees team offers site visits to assess venue suitability.
Permits
Some event venues, especially public spaces, may require permits from the local council for corporate marquee installations. We can guide you on local regulations and necessary approvals.
Insurance
Event insurance and public liability insurance protect against unforeseen circumstances such as weather disruptions, last-minute cancellations, damages, or accidents. This ensures peace of mind for both you and your guests.
Step 5: Book Early to Secure Your Tent
Demand for tents for corporate events can be high, especially during busy seasons like the summertime and Christmas. Booking 6 – 12 months in advance is recommended to secure your preferred tent type and features.
Carron Marquees offers:
- Free site visits to help assess your venue and event needs.
- Competitive pricing to match your budget.
- Exceptional service to ensure a seamless rental experience.
Booking early also gives you ample time to plan other event aspects, such as décor, catering, and entertainment.
Step 6: Finalise the Logistics
Once your tents for corporate events and any accessories are secured, focus on coordinating the logistics.
Confirm Layout and Setup Details
Ensure that seating arrangements, entrance points, and stage placements align with your vision. Our team works closely with clients to finalise every detail.
Plan Installation and Dismantling
Schedule delivery and installation of your tent well in advance. Carron Marquees manages the entire process, from delivery and setup to post-event dismantling, ensuring a stress-free experience.
Conduct a Walkthrough
Before the event begins, a final check of the setup ensures that all elements — from lighting to seating — meet your expectations and function as expected. This step allows for last-minute adjustments if necessary.
Frequently Asked Questions (FAQs)
Q: What size tent should I hire for my event?
A: The right size depends on the number of guests and the type of event you have planned. We provide expert guidance to help you choose the perfect fit.
Q: Can Carron Marquees provide additional items like flooring and lighting?
A: Yes, as well as tents for corporate events we offer a range of ancillary items to enhance your event, including flooring, lighting, and luxury loos.
Q: Do I need a permit to set up tents for corporate events?
A: Permits depend on the location and event size. We can advise on local requirements and assist with applications where necessary.
Q: How far in advance should I book my tent?
A: We recommend booking 6 – 12 months ahead, especially during peak seasons, to secure your preferred tent and features.
Find Luxury Tents for Corporate Events at Carron Marquees
From large conferences to stylish networking events and elegant gala dinners, tents for corporate events provide the perfect setting for a memorable occasion. Choosing the right marquee, accessories, and layout is crucial in ensuring your guests’ comfort and the success of your event.
At Carron Marquees, we specialise in corporate marquee hire, offering bespoke solutions tailored to meet your unique requirements. Our expert team will guide you through every stage, from selecting the ideal tent to finalising logistics, ensuring a seamless experience.
Contact us today for a free consultation or personalised quote, and let us help you create an unforgettable corporate event experience.
